IPEC Europe Privacy Policy Terms and Conditions


The International Pharmaceutical Excipients Council - Europe (henceforth referred to as IPEC Europe) is committed to promoting the best use of excipients in medicines, developing global quality standards and improving the safety of excipients.

This policy sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us. 

The rules on processing of personal data are set out in the General Data Protection Regulation EU 2016/679 (henceforth the GDPR).



Data controller: A controller determines the purposes and means of processing personal data.

Data processor: A processor is responsible for processing personal data on behalf of a controller.

Data subject: Natural person.

Categories of data: Personal data and special categories of personal data.

Personal data: The GDPR applies to ‘personal data’, meaning any information relating to an identifiable person who can be directly or indirectly identified in particular by reference to an identifier (Article 6 of GDPR). For example name, mobile number, or email address. Online identifiers include IP addresses and cookies.

Processing:  It means any operation or set of operations that is performed on personal data or on sets of personal data, whether or not by automated means, such as collection, recording, organisation, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction.

Member:  It means the representatives of the company members of IPEC Europe, the natural person who are co-opted member, the representatives of the organisation associated to IPEC Europe.

Third party: It means a natural or legal person, public authority, agency or body other than the data subject, controller, processor and persons who, under the direct authority of the controller or processor, are authorised to process personal data.


Data controller

IPEC Europe is the data controller. We are committed to safeguarding the privacy of our members, non-members, collaborators, and our website visitors. As such, we determine the purposes and means of the processing of personal data. This means IPEC Europe decide how your personal data is processed and for what purposes.

For all data matters, please contact us at privacy@ipec-europe.org in the first instance.


The purpose(s) of processing your personal data

We use your personal data for the following purposes:




The categories of personal data concerned

With reference to the categories of personal data described in the definitions section, the amount of data we hold varies depending upon the data subject and the time and date at which it was acquired. At most, we process the following categories of your data:






Your personal data was obtained via one or more of the followings:




Legal basis for processing your personal data

IPEC Europe has your explicit consent as a data subject according to our records. For company members, IPEC Europe will fulfil its contractual duties and otherwise as a membership-based association.


Sharing your personal data

Your personal data will be treated as strictly confidential; and relevant information will be shared only with:


Retention of data

We keep your personal data for no longer than reasonably necessary and we only retain your data for the following purposes and use the following criteria to determine how long to retain your personal data:


Your rights and your personal data

Unless subject to an exemption under the GDPR; you have the following rights with respect to your personal data:


Transfer of data abroad

If any data is held by service providers to IPEC Europe (see section 6) for any reason; it may be held abroad. As data controller; IPEC Europe takes reasonable steps to ensure that any service providers that hold personal data that was submitted To IPEC Europe comply with GDPR regulations.


Further processing

If we wish to use your personal data for a new purpose not covered by this Privacy Policy; then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions.


Changes to our privacy policy

Any changes we may make to our Privacy Policy in the future will be posted on this page and; where appropriate; notified to you by e-mail. Please check back frequently to see any updates or changes to our privacy policy.

This Privacy Policy was last updated on September 2018 and replaces any other privacy policy previously applicable from this date.


How to make a complaint

To exercise all relevant rights, queries or complaints, please contact: privacy@ipec-europe.org